HR And Finance Officer

HR And Finance Officer

Location: Kathmandu

Introduction

Nepal In Business (NiB) is a five-year programme (July 2024 – 2029) implemented by DAI Global UK and funded by FCDO. The primary goal of NiB is to unlock economic prosperity by driving growth, expanding businesses domestically and internationally and addressing income poverty in Nepal. The Programme will provide technical support to small and medium sized enterprises (SMEs) to enhance their organisational effectiveness through improved management and productivity, thereby making them globally competitive and helping them to grow and connect in the global value chain. This will thereby lead towards achieving business growth and creating new jobs. NiB will also engage with government to create a more conductive business environment and crowd-in private investment. NiB will promote more inclusive business models and contribute towards poverty reduction by prioritising jobs for women and people from disadvantaged groups.

NiB will adopt a firm focused comprehensive approach to enhance productivity and competitiveness of targeted private sectors in five priority sectors located in the three provinces and industrial corridors to make them globally competitive.

Duration
NiB runs for an overall period of 5 years, from 15th July 2024 to 15th July 2029. The HR and Finance Officer is is initially required from 14th January 2025 as a full time position until 13th January 2029, with the possibility of extension as the programme progresses.

key tasks and responsibilities

The Finance and HR Officer will support the overall financial and HR operations of NiB by supporting daily tasks. This includes expense liquidations, sub-contract payments, procurements, travel advances for field staff, compliance with HR management tasks, and other requirements.

Responsibilities

• Finance Responsibilities

– Contribute to the maintenance of policies, guidelines, and criteria for the management of project finances in accordance with DAI standards and FCDO regulations, and in close coordination with Finance and Ops Manager.

– Ensure that disbursements are reviewed for allowability and properly allocated to the projects.

– Ensure that all financial transactions are timely recorded in the system and in accordance with Generally Accepted Accounting Practices (GAAP) supported by relevant and verifiable source documents.

– In collaboration with Finance Manager, prepare and submit monthly financial reports to DAI Head Office as per deadlines.

– Ensure that monthly account reconciliations are performed, and appropriate plans are put in place and executed, as applicable, to resolve unreconciled differences.

– Work closely with the Finance and Operations Manager to ensure compliance and effective and proactive fiscal management.

– Support the Finance and Operations Manager in establishing and maintaining appropriate internal control for effective and efficient utilisation of NIB resources.

– Support quarterly budget reforecasting exercises and annual budget preparations

– Maintain sufficient and appropriate financial files for cash deposits, payments and journals according to generally accepted accounting practices and DAI standards.

– Support the project payroll and statutory remittances as required by Nepal law.

– Coordinate review of NIB’s financial and audit reports.

– Maintain fixed assets register.

•  Human Resources Responsibilities

– Support with the full life cycle of recruitment for national job vacancies, including drafting job advertisements, posting jobs, screening candidates for minimum qualifications, ensuring compliance with labour laws, coordinating testing and interviews, preparing contingent offers, performing reference checks and vetting, sharing information about compensation and benefits and ensuring the recruitment file is completed.

– Support with new hire orientations and onboarding.

– Assist with the maintenance of the Employee Handbook including tracking amendments.

– Assist with HR data management including; coordinating documentation and filing for updates to emergency contact information, address changes, dependent information, marital status etc.

– Track employee probation periods, advise the manager of upcoming probation end dates, ensure the probation evaluation form is completed.

– Work closely with management to support the Performance Management Process in compliance with DAI policy; including distribution and collection of documents, scheduling meetings, tracking and reviewing forms as they are received.

– Track employee benefits in compliance with labour law, including request for leave balances, advising staff on the procedure for taking leave, following up on required documentation for taking leave or returning from leave, maintaining an accurate record of all leave and ensuring the leave trackers are updated monthly, ensuring leave requests are filed in the personnel files, ensuring leave carry over balances are communicated at the end of each calendar year.

– Prepare Public Holiday (annually) calendar and send out notifications.

– Assist with internal communications to staff, such as amendments to manuals, end/beginning of year activities, performance review process, public holidays, benefits changes and new policies.

– Other duties assigned by the Finance and Operations Manager.

Qualifications

•  Bachelor’s degree required, degree in business administration, finance or accounting or related field preferred.
• A minimum of 2 years/master’s degree or 4 years/ bachelor’s degree with relevant experience in development sector, finance, HR, or another related area.
•  Familiarity with FCDO rules and regulations preferred.
• Strong time management and organisation skills, flexibility, excellent interpersonal skills, and ability to work collaboratively on a wide range of issues.
•  Strong communication skills both written and oral in English and Nepali.

supervision and location

The role will report on a regular basis to the Finance and Operations Manager and be based out of the Nepal in Business Office in Kathmandu, Nepal.

Prepared by: Kate Heinrich – Jones, (Country Programme Manager)

Approved by: Joe Phillips (Programme Director)

Closing date – 1st December 2024