Institutional/Federalism Coordinator

Institutional/Federalism Coordinator – 1 position(s) – Open For All

Location: Duty Station – PSU Biratnagar with 60% field visit to the project sites

Job Description

Reporting to: Team Leader

Job purpose: This position is responsible to:

• In line with the Constitution, contribute to the development of constructive inter-governmental coordination concepts, institutional knowledge management and knowledge sharing.
• Support in the formulation and endorsement of relevant policies, standards and guidelines for the trail-based tourism promotion at PGs & LGs.
• Institutional strengthening and capacity building of PMCU, LGs, TUCCs and other local stakeholders.
• Ensure result-based planning and reporting system.

Duties and Responsibilities

1. Compliance to Policies, Rules/Regulations and Guidelines

• Adhere to policies, procedures, regulations and guidelines of HELVETAS Swiss Intercooperation (Code of Conduct; NPR-Nepal;
• Finance Manual; Security Response Guide; Gender Equality and Social Inclusion Guide; Mobbing, Sexual Harassment & Abuse of
• Authority; Code of Conduct Against Corruption etc.) and other specific policies applicable for TTDP;
• Conflict Sensitive Programme Management at all levels;
• Ensure compliance of all the terms and conditions agreed between Helvetas Nepal and the Swiss Agency for Development and Cooperation SDC.

2. Technical Assistance in Institutional Development and Federalism

• Provide conceptual guidance in the development of project-related policies, tools, methods and procedures at the sub-national level for participatory budgeting, civic consultations and feedback mechanisms and the use of new information technologies etc;
• In line with the Constitution, contributes to the development of constructive inter-governmental coordination concepts, institutional knowledge management and knowledge sharing;
• Establish and collaborative relationships with government agencies at all levels, private sector, civil society, civic leaders and youth;
• Support in the formulation and endorsement of relevant policies, standards and guidelines at subnational and LG levels;
• Identify policy and legal frameworks that support the federalized development of trail-based tourism (TBT).

3. Institutional Strengthening and Capacity Building

• Support PMCU to draft a memorandum of understanding among the Province, LGs and PMISC for the implementation of the project;
• Ensure support/incentives from the MoTFE/LGs in the respective trails to the community members/micro-entrepreneurs/private sector for the promotion of tourism in the selected trails;
• Institutional strengthening and capacity building of PMCU, LGs, TUCCs and other local stakeholders;
• Prepare exit strategy ensuring the institutional arrangement for the suitability of the constructed/rehabilitated trails.

4. Strategic Coordination, Collaboration and Communication

• Develop and maintain strong working relationships with key stakeholders, including relevant government stakeholders, Private sectors and Community people;
• Take the lead in integrating the project into provincial and local government policies and programs;
• In close collaboration with the finance team, ensure the project budget is reflected in LMBIS, PLMBIS, and local funds, while coordinating with relevant counterparts (DoT, MoTFE, LGs);
• Support in documentation and dissemination of knowledge/learnings/reports (e.g. monthly, trimester and semi-annual) in association with other thematic coordinators.

5. Planning and Reporting

• In close collaboration with the PSU team prepare Yearly Plan of Operations (YPO), Annual Progress Report (APR), other reports as required to submit to GoN and donor.
• Support Team Leader in organizing and conducting Project Steering Committee (PSC) meeting, review and planning meetings, joint meeting among donor, PMCU and PMISC.
• Ensure timely reporting of outcomes and outputs from the field team.

6. Other Specific Responsibilities

• Professionally discharge other tasks requested by Team Leader;
• Be proactive in bringing innovations and taking new initiatives into the programme and the organization.

Qualifications and Experience

A master’s degree in public administration, public policy, or political science and minimum of 10 years of practical experience in advising public administrations, executive authorities and implementing governance development programmes/ projects at the sub-national level in Nepal. Minimum 7 years of experience and successful track record in conceptual guidance and development of innovative good governance (transparency, accountability and participation) policies, tools, methods and procedures at the sub-national level – e.g. open government strategies, participatory budgeting, civic consultations and feedback mechanisms, use of new information technologies etc.

Required Competencies:

• Strong understanding of Nepal’s Constitution and existing legislation in respective fields
• Strong understanding of good governance standards, public administration process and public finance management processes
• Demonstrably able to establish good working relations with government officials, civil society, civic leaders, youth and private sector
• Excellent organizational, analytical, oral and written communications skills
• Keen attention to interpersonal skills and effective communication
• Team player, result orientate and flexibility
• Creative to work independently and facilitating skills
• Excellent analytical, conceptual and programmatic competencies
• Commitment towards gender equality, social inclusion, and poverty reduction
• IT: Proficiency in using office application software
• Fluency to write and verbally communicate in English is required

Additional Information

Any telephone enquiries/and or attempts to apply undue influence will result disqualification of candidates. Only short-listed candidates will be contacted for the selection process. Helvetas Nepal reserves the right to reject any or all applications without assigning any reasons.

Helvetas Nepal promotes workforce diversity and applies positive discrimination to candidates from discriminated groups (Woman, Dalit, Janajati, Madhesi/Terai, and other minority communities).

Application Deadline: April 30, 2025