Programme Associate

Programme Associate, Surkhet, Nepal, GS6

tor_for_program_associate_gs-6_nepal.pdf

Level: GS-6
Job Opening ID: 15848
Location: Surkhet, Nepal
Full/Part time: Full Time
Fixed term/Temporary: Fixed Term
Rotational/Non Rotational: Non-rotational
Duration: 1 Year Initially with the possibility of extension
Deadline: 9 February 2024 by 5:30 PM NPT

The Position:

The Programme Associate will provide programmatic, administrative and financial support in the implementation of programme activities, while ensuring full compliance of programme and financial processes with UN/UNFPA rules, regulations, policies and strategies. S/he will provide effective communications support to the office; ensuring facilitation of knowledge building and management. In addition, the incumbent contributes to basic programme/research data and analysis for the management of the programme and in tracking progress of the programme implementation.

You would be responsible for:

• Supporting the monitoring of programme financial performance, by providing necessary financial information and analysis, including implementation rate against indicators/results; detecting potential over/under expenditure problems and proposing remedial action; FACE submissions.
• Developing effective mechanisms for monitoring the project budgets; coordinating compilation of financial data; and regularly providing accurate, up to date financial information to CO.
• Collate programme related information and procurement needs; support programme personnel in their work plans, monitor and follow-up with Implementing partners on submission of progress and financial reports (e-Face);
•  Interpreting financial policies and procedures and striving to identify innovative ways in which programme financial needs can be met within existing policies.
•  Maintaining an effective financial recording and reporting system, internal control and audit follow-up; and processing financial transactions in an accurate and timely way.
•  Reviewing and monitoring charges for common services and cost recovery, taking into account maximum cost efficiency; representing UNFPA’s interests in financial negotiations and agreements.
• Prepare information and/or briefs, summaries and background documentation required by programme staff for official missions, programme functions, seminars, conferences, events and meetings including arranging audio-visual aids as required, projector and screen, preparing PowerPoint presentations and computer generated visuals, such as, graphs;
• Collaborates with team members, programme partners, and sub-grantees to ensure safe implementation of programmes at the community level applying Do No Harm approach.
• Perform ad-hoc duties required by the Program Coordination Specialist and Program Analyst.

Qualifications and Experience:

Education:

• Secondary Level (Bachelor degree preferred) in Business Administration, Commerce, Accountancy, Chartered Accountancy and related fields. Knowledge and Experience:
•  Six years of relevant experience in administration, finance or office management.
• Proficiency in current office software applications, web-based management and ERP financial systems.
• General understanding of programme support, monitoring and evaluation is desirable;
• Good writing and communication skills with the ability to draft correspondence in a clear, accurate and concise manner;
•  Experience and knowledge of working with the United Nations is preferable;
• Good interpersonal, planning, organizational and multitasking skills;
•  Ability to work independently and harmoniously in a multi-cultural and multi-ethnic team environment maintaining tact and discretion in all dealings;
•  Good knowledge of PeopleSoft is an asset.

Disclaimer

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

How to apply

Full job description of the position can be accessed via link UNFPA External Career Site and only online applications using this link will be accepted.

Notice: There is no application, processing, or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status. UNFPA provides a work environment that reflects the values of gender equality, teamwork, embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all, including people from minority groups, persons with disabilities and LGBTQIA+ communities.

UNFPA has a zero-tolerance against Sexual exploitation and Abuse (SEA) and sexual harassment (SH). Everyone is responsible for preventing sexual exploitation and abuse (PSEA), and all UN personnel must adhere to the standards of conduct that preserves PSEA principles (both during work hours and outside work hours). All selected candidates will, therefore, go through a safe hiring process.

The UN is committed to ensuring inclusive and accessible participation for all, including in written tests/interviews. Please let us know, should you need reasonable accommodation for the interview/written test and we will make sure to arrange accordingly.

*Reasonable accommodation means necessary and appropriate modifications and adjustments not imposing a disproportionate or undue burden, where needed in a particular case, to ensure to persons with disabilities the enjoyment or exercise on an equal basis with others of all human rights and fundamental freedoms (Convention on the Rights of Persons with Disabilities, Article 2).