Communication and Outreach Analyst

Communication and Outreach Analyst

Job Identification: 20171
Locations: Kathmandu, Nepal
Apply Before: 09/06/2024, 09:44 AM
Job Schedule: Full time
Agency: UNDP
Grade: NPSA-8
Vacancy Type: National Personnel Service Agreement
Practice Area: Disaster Risk Reduction and Recovery
Bureau: Regional Bureau for Asia and the Pacific
Contract Duration: 1 Year
Required Languages: English and Nepali
Vacancy Timeline: 2 Weeks

Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP has been present in Nepal since 1963, working towards greater development impact in the most remote, poor, and vulnerable areas. Reduction of vulnerability to disaster and climate risks is one of the core programmatic approaches in promoting sustainable and resilient development. Over the years, UNDP has established itself as the Government of Nepal’s key partner on disaster risk management, in the areas of policy and institutional capacity enhancement as well as community-level risk reduction. Include relevant background information and objectives of the unit/project.

On disaster risk management, UNDP implemented the Strengthening Urban Preparedness, Earthquake Preparedness and Response in Western Region of Nepal (SUPER) programme. It is working to strengthen the institutional and legislative aspects of disaster risk reduction and management (DRRM) in Nepal, by building the capacities of Ministry of Home Affairs, other ministries, and local governments. It also establishes strategic linkages between DRM and development sectors. The programme’s intervention in the area of DRM, building code, risk sensitive land use plan (RSLUP), safer construction practices, climate risk management, community-based disaster risk management, earthquake preparedness, and emergency preparedness and response aims to strengthen the overall system of disaster risk management in Nepal.

European Civil Protection and Humanitarian Aid Operations (ECHO) has prioritized its support to the newly formed Local and Provincial Governments of Nepal to build their capacities for disaster risk reduction and emergency response to urban and earthquake risks. ECHO has identified the need for improved coordination among state and non-state stakeholders, humanitarian actors including humanitarian cluster leads and co-leads and private sectors critically important for enhancing municipal and provincial preparedness for urban and earthquake risks. Under HIP 2024 ECHO has agreed to fund Strengthening Urban Preparedness, Earthquake Preparedness and Response in Western Region of Nepal (SUPER) II project for implementation by UNDP led consortium (other consortium partners are UNICEF, UN Women and Handicap International.) The project will be implemented in 3 provinces of the Western Nepal i.e. Lumbini, Karnali and Sudurpaschim encompassing the core urban areas of Nepalgunj (Banke), Dhangadi (Kailali), and Birendranagar (Surkhet)urban municipalities. The project aims to institutionalize operational urban and earthquake preparedness and response in targeted provinces and municipalities and link it with federal mechanism. With inclusion at the heart of the action, addressing specific needs of vulnerable groups especially women, children and persons with disabilities, it also intends to upscale interventions in project area and beyond.

The project interventions, focuses on: i) Institutionalization of Government-led operational system for urban and earthquake preparedness at provincial and local level for effective response ii) Strengthening coordination and information management at provincial and municipal levels, aligned with national framework, for disaster risk governance; iii) Enhanced policy engagement for scalability of disaster preparedness and response mechanism at federal, provincial, and local levels.

The project will be implemented in 3 municipalities and 3 provinces and at federal level under a consortium led by UNDP through a dedicated project team based in Kathmandu and in provinces/municipalities. The project will implement a range of activities and will produce several outputs under three result areas, mentioned above. Communication related to the implementation of activities and outputs produced, to stakeholders is important. Also, advocacy is an important component of the project and a Communication and Outreach Analyst is needed for overall project communication and outreach which include standardization of the outputs and process documentation, reporting, social media content, advocacy content and tracking number of people reached through the project.

Duties and Responsibilities
Communication and Outreach Analyst will report directly to the National Project Coordinator and work under overall supervision and guidance of the National Project Coordinator and UNDP Country Office Communication Team.

Lead overall super-ii project communication and outreach under the guidance of the national project coordinator

• Communication of results and advocacy for enhanced municipal preparedness for urban and earthquake risks with focus on vulnerable population and enhancing risk governance for coordinated response from national to local level;
• Carry out strategic result communication of the project targeting public, the government, and donors through preparation of project specific strategic communication plan. The tasks include generating high-quality human-interest stories, press releases, case studies, good practices and advocacy documents, including policy briefs; designing infographics and other visual items for reporting based on the data collected through the project; and effectively utilize social media outlets in disseminating key project activities;
• Closely liaise with the UNDP Nepal country office communication unit for the contents of communication, while working independently for production of high-quality products;
• Ensure that the ECHO component of SUPER II project website is up to date for public view;
• Maintain communication/coordination mechanism with the Provincial Coordinator as well as the national staffs and other provincial officers, for communication and outreach related work;
• Synchronize actions at field level between different actors within the components of this project.
• Support documentation of project processes and ouputs and track project media engagement
• Under the overall guidance of National Project Coordinator and oversight of the Provincial Coordinator, undertake responsibility for planning, implementation, management, and coordination aspects of the projects at provincial level;
• Establish and maintain contacts with print and electronic media nationally and locally in the area where the project activities are implemented;
• Lead in carrying out media (national/province/municipality) visits to the sites to document and report issues and good practices as an advocacy tool;
• Daily monitoring, review and record media coverage of the portfolio and circulate to relevant authorities. Wherever possible, analyze any gap in communication for the project beneficiaries and suggest the project team for potential improvement;
• Provide technical support for standardisation and quality of project outputs and coordinate with stakeholders for communication
• Contribute to reviewing of translations, contacts with printers and other vendors to ensure timely and quality production of IEC materials and other resources.
• Provide logistical support to information campaigns along key events or international days.
• Maintain visual/audio archive of the project outcomes (photo, videography etc.).
• Liaise with project team, relevant government stakeholders and agency for the development of high-
  quality risk communication materials for the beneficiaries.
• Lead in the production of quality Information Education and Communication (IEC) materials and other communication resources for the beneficiaries.
• Monitoring, preparation of reports and documents, communication/ knowledge management and gender equality, disability and social inclusion (GEDSI)
• Timely preparation of technical and progress reports, briefs, and other required documents such as minutes of workshops and steering committee meetings;
• Ensure project data/information are maintained in line with project M&E framework in a disaggregated fashion;
• Ensure integration of gender and social inclusion in overall project approach, monitoring system and reporting mechanism through tailored support for disaggregated data collection and analysis;
• Document learning and disseminate information to wider DRR community at provincial level in coordination with project staff;
• Work closely with Information and Database officer and Communication officer to collect and compile, reports, data, news, events, human stories, challenges, and lessons learnt to publish in periodic reports;
• Support in integration of GEDSI in all stages of the project in coordination with GESI Focal Person of UNDP/ SUPER project;
• Create a safe working environment by developing respectful and safe organizational culture and supporting practices;
• Collaborates with team members, programme partners, and sub-grantees to ensure safe implementation of programmes at the community level applying Do No Harm approach;
• Perform any other related task as per the request of the National Project Coordinator, and Programme Manager of UNDP.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core competencies:

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross functional and Technical competencies:

Business Development

• Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context or responsive to a stated need

Business Management

• Working with Evidence and Data: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making
• Communication: Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels

Communications

• Media Relations: Ability to develop media relations across all aspects of media work including relationships with media and preparing media materials such as messages
• Multimedia Writing / Editing: Ability to create and/or edit written content for multimedia
• Social Media Management: Ability to represent and promote the UNDP brand in virtual communities and networks

2023 Agenda: People

• Gender: Gender Mainstreaming

2023 Agenda: Peace

• Governance: Inclusion and Participation

Required Skills and Experience

Education:

• Advanced university degree (master’s degree or equivalent) in communications, media studies, IT, journalism, international relations, international development, or any relevant fields is required. or
• A first-level university degree (bachelor’s degree) in the areas mentioned above in combination with 2 additional years of qualifying experience will be given due consideration in lieu of Advanced University degree

Experience:

• Up to 2-years’ experience (with master’s degree) or minimum of 2 years (with bachelor’s degree) in communications, media studies, IT, journalism, international relations, international development, or any relevant field is required
• Experience of preparation of high-quality communication and knowledge products.
• Working experience of traditional and social media, digital marketing, multimedia (photography/videography) tools and a variety of other communication platforms.
• Experience in preparation of lesson learnt, knowledge products focusing on urban disaster preparedness initiatives including earthquake reconstruction and recovery.
• Demonstrated technical skills in preparation of disaster risk management/preparedness related IEC materials.
• Demonstrated social skills of coordinating with different stakeholders and facilitating discussions including shared learning dialogues.
• Excellent skills on preparing high quality reports, human interest stories, case studies and other knowledge products.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Experience and knowledge of graphic design and video editing tools like Adobe Photoshop, Illustrator, InDesign, Canva, Premiere Pro or Final Cut Pro.
• Proven experience in preparing high level visibility materials for various structural and non-structural mitigation measures
• Familiarity with MS office.
• Experience in Nepali typing skills.
• Experience and knowledge in risk communication and outreach strategies.
• Experience and good understanding of other application for data management and project monitoring including innovative tools and technologies.
• Female candidates and candidates from marginalized group will be given preference

Language Requirement:

• Excellent written and oral communication skills in English and Nepali

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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