Finance and Administration Clerk

Finance and Administration Clerk

Location: Kathmandu

Lutheran World Relief, which is part of Corus International, has been present in Nepal since 2013. Corus International is the parent of a family of world-class organizations working to deliver the holistic, lasting solutions needed to end extreme poverty once and for all. We are a global leader in international development, with 150 years of combined experience across our brands. Our nonprofit and for-profit subsidiaries include IMA World Health and its fundraising brand Corus World Health, Lutheran World Relief, CGA Technologies, Ground Up Investing, and Farmers Market Brands. In Nepal, Corus operates under Lutheran World Relief. Our more than 800 employees around the globe are experts in their fields and dedicated to helping the world’s most vulnerable people break the cycle of poverty and lead healthy lives.
At Corus we believe that good only grows stronger and we reflect that belief in our workplace culture. We value every employee’s specialized area of expertise and nurture professional growth. We promote an engaging and supportive work environment, where employees feel enabled and driven to innovate, learn and collaborate. And because our subsidiaries often function as partners, our employees have the opportunity to work across our enterprise family.
Corus is committed to diversity, equity and inclusion in our worldwide workplace, and we believe that social justice and respect for the human dignity of every person are fundamental to all we do as an organization

Position Summary: This position will be an employee of Lutheran World Relief.

The Finance and Administration Clerk provides support to LWR’s operations in Nepal. S/he will assist in day to day functions of administration,finance and program. S/he is expected to work closely with Finance and Administration Officer and Program Managers. The position is a full-time position with a standard salary and benefits package.

Responsibilities:

Administrative support 85%

• Provide administration and logistic support for the day-to-day operation of the office
• Assist country office for all reception (including visitor hospitality related) and secretarial duties.
• Attend to all official incoming calls and outgoing calls from the office
• Send official emails when needed
•  Provide support in managing office computer and hard and soft copy filing system and keep filing system up to date.
• Keep an updated list of all relevant telephone numbers and addresses.
•  Update office extension & phone lists and distribute to staff
• Ensure upkeep of meeting rooms and booking meeting schedules and appointments
•  Provide support in logistics for local staff travel air tickets reservation, transportation, visas and hotel bookings.
• Coordinate travel arrangements and logistics for in-country group visits and/or headquarters personnel
• Assist in procurement processes for office
• Assist in purchase of office stationery/ and maintain inventory /stock including Kitchen
• Type letters and document minutes proceedings / minutes at meetings
• Maintain documentation re. partner and program related events
• Perform activities like photocopy, binding, scanning, printing, lamination for training/workshops as needed and other task assigned
• Coordinate with assigned staff to ensure that office furnitures, equipments are kept in good condition
•  Ensure all facilities/equipment’s of the office which need to be repair/fixed or services are reported on time
• Ensure office drinking water delivered

Finance Support 15 %

• Provide support in Petty Cash Account and maintain petty cash book on a daily basis
• Receive bills /invoice for office related payments (phone/ office rent /vendor invoice) and support FAO in arranging timely payments
• Maintain proper filing of petty cash vouchers with complete attached documentation on each voucher
•  Maintain proper filing of monthly financial report with complete document such as bank statements, staff timesheets, etc

Education & Experience:

•  At least Intermediate degree in business administration, finance, accounting, or related field
•  Bachelors Degree in finance accounting, public administration or related field will be an added advantage
• At least one year of experience in administration

Knowledge, Skills and Abilities

• Good writing and communication skills in English
•  Ability to operate office machines (Photocopier, fax, telephone etc) will be of added advantage
• Proficiency with Microsoft office (Outlook, Word, Excel, and Power Point)
• Must be efficient, reliable, organized and have good interpersonal skills
• Must be punctual, well organized, and able to move multiple tasks forward concurrently

Diversity, Equity, Inclusion and Zero Tolerance to Abuse

As a member of the Corus Family, each employee is expected to:

• Help to develop and maintain an environment that welcomes and develops a diverse workforce.
• Foster a work environment where everyone feels valued and included.
•  Support employees’ evaluation and promotion processes based on skills and performance.
• Promote a safe, secure, and respectful environment for all members of Corus family, stakeholders in general, and particularly for the communities we serve.
• Follow Corus Code of Conduct helping to prevent any type of abuse including workplace harassment, sexual abuse and exploitation, and trafficking in persons.
• Adhere to the Organizational Core Values

Corus International prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, sexual orientation, protected veteran status, or any other characteristic protected by U.S. or International law.