Finance Manager

Finance Manager

Department: Finance

Location: UWS Nepal Office, Kathmandu

Remuneration: Negotiable

Key Responsibilities

Financial Management:

• Overall responsible for financial management of UWS in line with strategic objectives set by the Country Team.
• Ensure financial policies and rules/Standard Operational Procedures are followed and the financial management within the organisation is legal (in line with government laws and regulations).
• Oversee the fund flow of UWS to all cost centres and programmes in accordance with budgets, maintaining accounts and programme contracts/agreements.
• Ensure review, quality assurance and timely submission of all consolidated budgets, cash requests and consolidated financial reports produced by UWS cost centres for Nepal projects.
• Develop and oversee implementation of UWS budget and revise it as necessary. Ensure cost efficiency and correct allocation of shared costs to relevant programmes/budget lines.
• Monitor UWS project and programme budgets and expenditure, ensure compliance and advise on budget performance and, if applicable, suggest budget revisions.
• Prepare consolidated budgets for proposals / new programmes.
• Ensure timely monthly reporting of all transactions in the UWS accounting system and the reconciliations and monthly reports.
• Become the super user of UWS accounting system and support UWS Finance and Admin Manager/Officers in using of system.
• Develop and supervise implementation of UWS internal control mechanisms and report back to management if any irregularity identified.
• Manage audit process for programme financial and performance audits covering expenses at all UWS cost centres, including tendering process for auditors, review of draft Audit statements and implementation of audit recommendations.
• Contribute to the annual and quarterly UWS programme progress reports.
• Manage bank accounts required for the UWS Programmes including creation of new accounts and timely closure of accounts no longer required in line with UWS processes.
• Review cash and bank payments and workflow invoices and ensure the accuracy of physical cash balances. Co-sign for UWS bank accounts in Nepal.
• Prepare tax declarations and ensure timely submission of correct payments to the tax authority.
• Work closely with UWS to ensure that funds transferred to cost centers are used and accounted for in accordance with approved budgets and provisions outlined in the project documents.
• Support UWS Head Quarters in Anchor budget process and grant allocation.
• Proactively contribute to financial development in UWS e.g. by participating in UWS HQ finance meetings physical and online.

Capacity Building:

Identify capacity development needs and subsequently suggest, design and assist in building capacity of finance/admin/HR staff where applicable.
Pro-actively support implementing partner(s) in follow up to audit recommendations and overall development of financial management system and control mechanisms.

HR:

• Responsible for supervision of staff performance and ensuring delegation of tasks and secure priority of tasks and time for the individual staff.
• Responsible for elaboration of job descriptions, contracts, salaries, insurance, official registrations, tax payments, leaves etc. in collaboration with the Country Director.
• Employ local finance and admin/support staff as required.
• Work with the Country Director to conduct annual staff appraisals with the finance and administrative/support staff and also develop HR development plans.
• Stay informed on and ensure compliance with the government rules & regulations related to national and international staff (labour & tax laws, visa, stay permit etc.).

Others:

• Attend and actively participate in the staff meetings.
• Any other relevant tasks assigned by UWS Country Director.
• Review monthly reports before sending to HQ
• Prepare financial reports and statement
• Financial planning and analysis
• Coordinate with SWC
• Preparation of annual budget forecast
• Support for UK audit
• Prepare periodic reports of financial performance and discuss with HQ
• Support Key Performance Indicators (KPI’s) reporting
• Additional responsibilities as requested by HQ

Candidate Specifications

Education & Professional Qualifications:

• Experience in non-profits will be highly encouraged..
• Bachelor’s Degree (or above) in Finance / Accounting / Management / Economics.
• Minimum 3 years of extensive experience in a managerial role in finance and accounting

Desired Skills & Competencies:

• Advanced Proficiency of MS Excel and Accounting Softwares.
• Experienced in financial analytics and reporting (using accounting softwares).
• Experience in capacity building of finance and non-finance staff
• Advanced fluency in English language (verbal and written).
• Experience in working in an international organisation.

How to Apply

To apply for this position, please send a comprehensive CV (max two pages), citizenship copy, and qualification document copies to info.nepal@uwsglobal.net. The deadline for applications is 5 pm on 20th November 2024.

UWS Nepal is an Equal Opportunity Employer. We are only able to accept applications from candidates that have the permanent right to employment in Nepal.

UWS Nepal is committed to the safeguarding of children and ensuring we recruit safely is central to this commitment. All applicants will be required to undertake a DBS (Disclosure and Barring Service) check as a condition of employment.