Internal Control and Compliance Manager

Internal Control and Compliance (ICC) Manager

TITLE: INTERNAL CONTROL AND COMPLIANCE MANAGER TEAM/PROGRAMME: GLOBAL FUND LOCATION: Country Office, Kathmandu GRADE: 2 CONTRACT LENGTH: 31st Jan 2025

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

Save the Children believes every child deserves a future. In Nepal and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and future we share. Save the Children expects that anyone associated with it abides by its Safeguarding and other Zero Tolerance Policies.

The Internal Control and Compliance Manager will be a member of SCI Nepal’s Country Office Internal Control and Compliance Team, delivering for the Global Fund program. The position holder is expected to deliver high quality. Outcome focussed internal audit assignments, reviews, investigations and other work assigned to them to meet agreed professional standards and stakeholders expectations within time and allocated budget. The position will produce high quality, value- adding audit reports to GFATM program covering PR and SRs on sample basis that are clear, concise, timely and solution- driven.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Senior Internal Control and Compliance Manager

Staff reporting to this post:

Direct: ICC Coordinator

Budget Responsibilities: As per Scheme of Delegation

KEY AREAS OF ACCOUNTABILITY :

• Conduct operational, financial and compliance check of GF Operation, Program, Finance and Accounting. Supply chain and SR to evaluate the effectiveness of internal controls, risk management system.
• Determine compliance with policies, procedures, regulations and donor requirements. Make written recommendations to management to increase efficiency and/or effectiveness of the control systems of functions reviewed.
• Perform investigations or provide technical support as requested by the management. This position works closely with all level of employees and SRs’ staff, other auditors, external auditor. The position holder is expected to spend 75% of time in the field.
• In consultation with Sr. Manager Internal Control and Compliance and after risk assessment develop an annual ICC work plan for Global Fund Program using an appropriate risk-based methodology, including risks or control concerns or compliance issues identified by Global Fund Team. Work plans will address both special needs as well as prioritize areas based on key risks identified through the risk assessment process.
• Prepare consolidated ICC plan for HIV and Tuberculosis program
• Execute plan as per Annual approved Plan. This covers ICC review of PR and SR (both NGO and government) on sampling basis.
• Draft report and provide to line manager for review. Complete assignment on timely basis.
• Apply relevant risk based audit technique while performing the financial verification for government partner.
• Complete documentation both hard copy and soft copy after each assignment.
• Upload final report to e-library
• Ensures that accepted accounting and audit principles and policies are followed, and evaluates the adequacy and effectiveness of internal accounting procedures and operating systems and controls and recommends for better systems through conducting periodic audits of PR and its partners as planned, and prepare draft report. The recommendation should be practical and useful for system strengthening
• Monitor follow up activity, update Follow up Tracker Sheet.
• Evaluate policies and procedures and recommend to GF Program for improvements, if necessary.
• Evaluate key systems for effective internal checks and procedures for safeguarding Save the Children assets and also identify and analyses causes of uneconomic and inefficient practices in assigned areas of responsibility. Assess alternatives, which might yield desired results.
• Conduct review from the lens of zero tolerance policy-safeguarding and fraud, bribery & corruption and report immediately for any non-compliance noted.
• Execute compliance check with the donor requirement as per donor agreement as part of internal audit.
• Flag up unusual transactions or indications of fraud immediately.
• Review SCI policies and procedures compliance, alert any gaps noted to the management.
• Lead or participate in an investigation, if required.
• Provide expertise, advisory service to GF PR and SR or CO management if required.
• Provide support to Program on financial training to SRs as and when required.
• Maintain fundamental principles and ethics of auditor such as high level of confidentiality, integrity, objectivity, professional competence and behaviour.
• Provide suggestion to line manager for improvement of ICC strategy and methodology.

Monthly reporting as part of quality check:

• Monthly tracker sheet-Plan vs Achievement
• Key Performance Indicator (KPI)
• ICC log sheet
• Question cost and disallow tracker sheet.
• OPMIS follow up status sheet.

Collaboration:

• Although this is a position is dedicated to GF, the ICC Manager is expected to work closely with other auditors within departments.
• Ensure RACI is followed for each ICC activity. To widen the knowledge of manager, the position holder is expected to join other audit as per Senior ICC Manager’s guidance.
• Provide the support to head of function and other colleague in team if required.

Investigation:

• Lead and Conduct Investigation; support in preparing investigation team with the right skills as required by the nature of case, lead the team, conduct field work and draft report.
• Ensure every single finding-major are evidence based, properly documented and stored.
• Ensure confidentiality is maintained at every level before and after the investigation.
• Provide support on capacity building of other staff for investigation.

Any other tasks as assigned by Line Manager/Team Leader

BEHAVIOURS (Values in Practice)

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

• CA/ACCA ( with Master degree in relevant field preferred) with minimum 7 years of relevant work experience including 3 years of audit experience preferably in Global Fund programs

EXPERIENCE AND SKILLS

• A track record of delivering internal audits and consistently delivering high quality, timely results
• Experience of conducting risk based reviews of systems and processes, identifying gaps and areas of improvements
• Detailed oriented and commitment to undertaking work in a logical and disciplined manner, inline with prescribed methodology
• Ability to manage conflicting priorities
• Willingness to travel as per the requirement of the role
• Demonstrated standards of ethics and integrity
• Proven knowledge and understanding of national and international accounting and auditing standards; national regulations
• Situation analytical skills;
• Knowledge of development sector and partnerships

Additional Job Responsibilities:

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities:

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Safeguarding obligation:

We need to keep children, adult at risk and community safe. The position holder is responsible to ensure that his/her conduct is in line with the SCI’s Safeguarding policies. Hence our selection process includes rigorous background checks, reflects our commitment to the protection of children, adult at risk and community from abuse, exploitation, and harassment.

Health and Safety:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

JD written by: Date: JD agreed by: Date: Updated by: Date: Evaluated: Date: