Monitoring, Evaluation and Reporting Analyst

Monitoring, Evaluation and Reporting Analyst

Job Identification: 20479
Locations: Kathmandu, Nepal
Apply Before: 09/21/2024, 09:44 AM
Job Schedule: Full time
Agency: UNDP
Grade: NPSA-8
Vacancy Type: National Personnel Service Agreement
Practice Area: Governance
Bureau: Regional Bureau for Asia and the Pacific
Contract Duration: 1 Year
Required Languages: English and Nepali
Vacancy Timeline: 2 Weeks
Mobility required/no mobility: no mobility required

Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Nepal adopted a new Constitution in September 2015, with the intent of transforming the then unitary and centralised system of governance into a federal and decentralised one as a vehicle to ensure equality, equity, and social justice. Nepal’s federal system is characterised by three levels of government (federal, provincial, and local) with non-hierarchical relationships within the levels of government. The Constitution stipulates that the three levels shall be the main structures of the Federal, Democratic and Republican Nepal and all levels shall exercise the power of state of Nepal pursuant to the Constitution and law. The powers of the three levels of government are enshrined in five Schedules of the constitution in the form of exclusive and concurrent powers. The federal system of governance became fully functional in February 2018 after all seven province governments were formed following the general election in November 2017.
With an objective to support on the implementation of federalism in Nepal, the Government of Nepal introduced a flagship programme of Provincial and Local Governance Support Programme (2019-2024). Following an initial period of delivery and agreement by GoN, Provinces, stakeholders, and Development Partners that Provincial and Local Governance Support Programme remained necessary and relevant, a decision was taken to extend Provincial and Local Governance Support Programme, with changes necessary to make the programme more effective, efficient, and responsive to the needs of Provincial Local Governments (PLG).

The Provincial and Local Governance Strengthening Programme (PLGSP) 2024-2029 is the national framework programme of the Government of Nepal (GoN) to build institutional, organizational, and individual capacity at all levels of government, with special focus on the provincial and local levels. It aims to attain functional, sustainable, inclusive, and accountable provincial and local governance. Following an initial period of delivery (2019-2023), and agreed by the GoN, Provinces, Development Partners, and other stakeholders, PLGSP will continue for the next five years, with necessary changes to make the programme more effective, efficient, and responsive to the emerging needs of PLGs in advancing federalism in Nepal.

An extensive stakeholder engagement, consultations and re-programming process was undertaken between July 2023 and June 2024 that resulting in a substantial revision in the PLGSP Programme Document (ProDoc). This reprogrammed ProDoc outlines how re-programmed PLGSP emphasizes building the capacity and capability of PLGs’ to deliver on the institutional and individual capacities for advancing federalism in Nepal over the next 5 years. The ProDoc has focused on three outcomes for Federal, Provincial and LG level impacts, each with three related outputs. Three outcomes include:  Outcome 1: Federal level government institutions and inter-governmental mechanisms are fully functional in support of federal governance as per the Constitution; Outcome 2: Provincial governments have efficient, effective, inclusive, and accountable institutions and organizations; Outcome 3: Local governments have capacity for Good Governance and for delivering inclusive basic services to all people. Furthermore, there are 9 outputs against the outcome mentioned. Four cross-cutting thematic streams: (i) Inclusive federalism acts, regulations, policies, and strategies; (ii) Collaboration within and across federal institutions and governments, and civic engagement; (iii) Supportive systems and tools for PLG inclusive federalism capacity; (iv) capacity development and transformation (applied to all 3 levels) have also been defined and articulated well.   The programme considers the broad principles and approaches including focus on federal devolution, transparency, and accountability, embedding transformative gender and diversity/inclusion agenda, human rights based and participatory approach, devolved, contextual and flexible programme design and implementation and adaptive programming. Further, unpacking structural barriers in political institutions, promoting ownership and trust in provincial and local government system and changing power dynamics in government institutions addressing intersectionality are the expected pathways for Gender equality and social inclusion (GESI) transformation in the programme. Ministry of Federal Affairs and General Administration (MoFAGA) is the executing agency of the GoN for PLGSP in collaboration with the Office of the Prime Minister and Council of Ministers Provincial and Local Governments.

UNDP as the partner of PLGSP and Technical Assistance (TA) provider, has been working with the MoFAGA on the implementation of PLGSP since its inception. The TA component of the programme has also been revised accordingly to facilitate the transformation in the behaviours of the authorities towards federalism for inclusive service delivery, it is fully aligned with revised PLGSP incorporating learnings from the earlier TA engagement. The intent of the revised TA is to leverage UNDP’s technical expertise and facilitation role to support positive transformations that enable implementation of federalism in Nepal, ultimately contributing to more inclusive and effective delivery of inclusive services by PLGs to their people especially for the most marginalized and women.

To this effect, TA will support PLGs for their institutional and organizational capacities. The TA support to federal government will help develop and implement necessary laws and policies to strengthen inter-governmental relationships thereby supporting cooperative federalism. To attain the sustainable achievement described above, TA has been categorized into Implementation Support TA (ISTA) and Transformational TA. ISTA focuses more on supporting the governments in the implementation of PLGs thereby building their institutional and individual capacities. Whereas Transformational TA focuses more on supporting behavioural transformation through research and analysis as well as providing high level expertise as needed. Overall, the TA staff (ISTA and Transformational TA) works together in close coordination with each other in overall guidance of respective government and UNDP Country Office.

Duties and Responsibilities

Under the overall guidance of the NPM and NPD, the Monitoring Evaluation and Reporting Analyst will work under the direct supervision of the Federal Governance Specialist (International).
The position contributes primarily to all outputs of the programme.

Strengthening monitoring system for the programme implementation at all tiers of Government:

• Update on the monitoring and evaluation framework of the programme.
• Develop annual monitoring plan and ensure the effective accomplishment of the deliverables set in the results frameworks.
• Develop result framework based on the multi-year work plan of the programme.
• Formulate the checklist and framework to periodically review the programme activities at federal, provincial and local levels.
• Based on the framework, develop simple user category wise monitoring format and its guideline.
• Provide necessary guidance to the Monitoring, Learning and Reporting Analyst based in the Provincial Programme Support Unit (PPSU) in monitoring the programme implementation at the provincial and local levels.
• Prepare, in coordination with the Federal Governance Specialist, consolidated progress reports of programme to be submitted to the Federal Coordination Committee (FCC), National Steering Committee (NSC) and the development partners.
• Support in organizing joint visits of the Government of Nepal and development partners.
• Monitor the risk and update the risk log of the programme and suggest mitigation measures.
• Provide inputs to the programme in relation programme scope and results of the programme including, outputs and their indicators.
• Periodically monitor the progress made in the joint financing arrangement of the programme and brief the National Programme
• Director (NPD)/ National Programme Manager (NPM), and Federal Governance Specialist.
• Assist in gathering the information for the mid-term and final evaluation of the programme and work as a focal person.

Strengthening the capacity on M & E at the programme level the Monitoring and Reporting:

• Support in developing a capacity development plan of the provincial and local government authorities on monitoring and evaluation.
• Conduct training/orientation and induction to the concerned government stakeholders.
• Coordinate the functions of the Monitoring, Learning & Reporting Analysts working at the PPSUs. Provide needed guidance and support to them on a regular basis.
• Develop a user’s guide on M & E and conduct induction/orientation to the NPD/NPM, Provincial Programme Director (PPD),
• Provincial Programme Manager (PPM) and all the TA staff.
• Conduct M&E need identification survey among the stakeholders and identify M&E capacity gaps.
• Develop appropriate training package in consultation with PRTA and organize capacity building training to minimize M&E capacity gaps.

Ensure that Programme activities carried out by the federal agencies and the provincial governments are coordinated to achieve the PLGSP outputs and outcomes:

• Periodically review the programme activities across the provinces and vertically between the federal government and provincial governments.
• Ensure that the activities are aligned with the PLGSP outputs and their indicators and create synergy in achieving the results.
• Support in organize review meetings with the provincial governments to document and progress, lessons and good practices.
• Organize joint field visits to the provincial and local governments, as required.
• Develop necessary framework to conduct impact/outcome assessment on the progress.

Provide oversight and coordination of all monitoring and evaluation activities:

• Oversee the M&E programme activities in accordance with the M&E plan and approved programme indicators.
• Oversee and be responsible for development of quality Performance Framework for the programme jointly with partners and M&E team.
• Provide input in development of sub-recipients’ work plans with relevant project indicators.
• Development and introduction of effective M&E tools, procedures and templates for sub-recipients’ work plans monitoring, including gathering, processing and analysis of data on sub-recipients’ performance (including outcome & impact level).
• Conduct the baseline studies/survey to inform the M & E plan to make it more result centric.
• Ensure development and implementation of recommendations on gathering, processing and analysis of data, considering innovative approaches and tools.
• Introduce a system to gather, analyze and report on the progress made against the annual and multi-year results.
• Design, coordinate and manage research activities and timely sharing of the findings with partners.
• Develop monitoring/site visits plans within the programme framework and coordinate implementation of site visits, providing quality reports on the results of visits.

Support on the evaluation of the programme and ensure effective reporting on the planned results:

• Support to prepare Terms of Reference (ToR) for any programme activity review or evaluation.
• Support to prepare Request for Proposal (RFP) to invite potential evaluator/bidders as directed by the Public Procurement Act of Nepal.
• Support to document all the relevant documents for the evaluation, third party monitoring and review team.
• Coordinate and ensure the responsibility on the quality of routine reporting of the project progress according to national procedures and requirements.
• Quarterly analysis of the data on programme indicators’ realization, quality of services, summarizing of reports on programme realization for concrete periods of time to present to FCC/NSC.
• Triangulation of qualitative, quantitative and impact level data.
• Prepare the quarterly, mid-year and annual progress report of the programme in coordination with provincial and federal units of the programme.
• Work with NPD / NPM to provide inputs on implementation challenges and provide support to resolving obstacles and bottlenecks.

Ensure strengthening GESI work through project interventions:

• Provide advice and guidance on strengthening gender & social inclusion initiatives in the M&E programme plan and implementation process.
• Facilitate in designing tools and indicators to mapping GESI issues through M&E systems.
• Ensure the reports generate GESI desegregated data and information which can be accessed by the respective programme teams.

Other:

• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
• Strictly comply with the policies, strategies, code of conduct, guidelines on Prevention of Sexual Exploitation and Abuse (PSEA).
• Strict compliance with the rules, regulations and policies of Government and UNDP related to ethics and integrity.

Competencies

Core competencies:

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Business Management

• Business Management: Ability to manage programmes and projects with a focus on improved performance and demonstrable results
• Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts, and others in line with UNDP strategy and policies
• Working with Evidence and Data: Abilit to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
• Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
• Evaluation: Ability to make an independent judgement based on set criteria and benchmarks; Ability to anticipate client’s upcoming needs and concerns

2030 Agenda: People

• Gender: Gender Mainstreaming
• Governance: Inclusion and Participation

Required Skills and Experience

Education:

• Advanced university degree (master’s degree or equivalent) in Statistics, International Development, Sociology, Social Sciences or other relevant area. Or
• A first-level university degree (bachelor’s degree) in the area mentioned above in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree

Experience:

• Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
• Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experiencein the field of monitoring, evaluation and reporting (M,E & R).
• Proven experience of institutional capacity development related to monitoring, evaluation and reporting, preferably with sub-national governments or with other well recognized national institutions and/or international agencies is required
• Skills of coordinating with different stakeholders and facilitating discussions.
• Strong written and presentation skills for preparing quality reports, briefs, and other knowledge products.
• Excellent knowledge of MS Office (Word, Excel, Power Point etc.) and web-based management and analytical tools
• Additional experience in the above area will be an added advantage.
• Good experience on the applications for data management, data quality/analysis and monitoring.
• Experience in designing monitoring and evaluation systems and designing development projects/programme or integrated portfolios.
• Skills in carrying out review/analysis.
• Knowledge of conducting baselines and assessment.
• Experience on capacity building on monitoring and evaluation.
• Experience of monitoring and reporting within the GoN, UN system and/or international development partners is a considerable advantage.
• Experience to work with quantitative and qualitative data and using qualitative data /information collection tools in innovative ways is desired

Required Languages:

• Fluency in English and Nepali language is required.
• Knowledge of any other national language will be an added advantageDisclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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