Trainee (Admin Associate)

Trainee (Admin Associate)

Number: 3454
Deadline: 30/09/2024, 23:45
Location: Nepal
Department: CO Nepal
Country: Nepal
Vacancy is: National
Place of work: Kathmandu

DCA Nepal seeks applications from female candidates who is keen to build foundation for challenging and rewarding career in an international development environment through hands-on knowledge and practical experience as Trainee in the capacity of Admin Associate. This is an opportunity starting immediately for a year, based at Nepal Country Office, Kathmandu.

The Trainee reports to Office Manager. She will work within the Support Unit as front desk contact point; supporting Office Manager in providing admin and logistic services; maintaining office inventory; making travel and ticketing arrangements. In addition, she will extend her support to Finance team in submitting payment request with proper documentation and filing accounts documents

Key responsibilities include:

• Receive all telephone calls and visitors with courtesy
• Maintain and update employee telephone list and emergency information
• Provide admin and logistics support for office management
• Organize flight tickets for domestic and international travel for DCA employee, consultants and official visitors for and outside Nepal
• Maintain a list of all upcoming travel, including details regarding dates, schedules and itineraries
• Assist in organising venue and transportation for any official events inside and outside organisation.
• Prepare vendors invoicing and submit payment requests to Finance team ensuring proper documentation
• Assist the Finance Officer in preparing cheque/voucher as needed and informing vendors/ service providers, and consultants for its collection
• Scan and file accounts documents

What you bring:

• Master’s degree in Business Administration, Business Studies, or relevant field
• At least one year of relevant work experience in front desk, admin, finance, or related field
• Knowledge of office administration, logistics, documentation & filing and payment process
• Good verbal and written communication skills both in English and Nepali
• Good coordination and networking skills
• Proactive with high aptitude to learn and work with team.
• Role model for diversity, inclusion and belongingness

Interested and qualified female candidates irrespective of age, gender, race, religion or ethnic affiliation are encouraged to apply for this vacancy.

Please click on APPLY button at the end of this vacancy announcement to apply.

Application must consists of:

Cover Letter (max 1 page),
CV (max 2 pages)

Only short-listed candidates will be contacted.

Closing date for application will be Monday, 30th September 2024

DCA conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you can pass this check and maintain this status throughout your employment with us. Everyone applying for a job with DCA must be ready to comply with DCA Code of Conduct, DCA Policy on Prevention of Sexual Exploitation, Abuse and Harassment and DCA Child Safeguarding Policy.

Telephone inquiry will not be entertained